Application to Participate

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Big Island Rendezvous
APPLICATION TO PARTICIPATE

 

New things at the event!

You are going to find some great new things going on at the 2004 Big Island Rendezvous and Festival.  These include a new camp layout, expansion of the Bear Claw Inn, new entertainers and more excitement than ever before.  We hope you plan to join us!  Stop in and visit our website at http://www.bigislandfestival.org

Who we are.

We are the Midwestís largest early American history event.  Our timeline goes from roughly 1650 to 1865.  Our focus is experiential (hands-on) education and entertainment for all ages.

We hold our event at Bancroft Bay City Park in Albert Lea.  This is a beautiful peninsula that extends into Fountain Lake and features both wooded and open areas.

New to the event? 

We are always looking for new interpreters, demonstrators, traders, food vendors, entertainers and family camps.   Fill out the enclosed registration form and send us a photo and description of your camp and/or specialty if you want to be a new participant.  Call us at 1-800-658-2526 if you have questions.

Early registration.

There are benefits to early registration.  You will save money and secure a site.  See the registration form for our fees and dates.

 

Camp rules.

In order to maintain a high quality event, we must maintain a fairly strict set of rules.  These include set-up times, quiet hours and camp quality.  Please take time to review the general camp rules as well as those applicable to interpreters, traders, etc. 

 

Questions?

If you have questions not answered in this packet, feel free to call us at 1-800-658-2526, e-mail us at [email protected] or write us at Big Island Rendezvous & Festival, Inc., 143 West Clark Street, Albert Lea, MN  56007.

 

 

General Camp Rules

 

Tues.-Wed.

Thursday

Friday

Saturday

Sunday

 

Sept. 28-29

September 30

October 1

October 2

October 3

 Times vehicles

Anytime

6:00 to 7:30 a.m.

6:00 to 7:30 a.m.

No Time

After

allowed on site

 

3:30 to 10:00 p.m.

after 3:30 p.m.

 

4:30 (approx.)

 

Arrival/camp set-up

        Set up only in space designated.

        No set-up during event hours, after 10 p.m. or before 6:00 a.m.

        Unload A.S.A.P. and remove vehicle and park in designated area.

        Keep tent ropes out of traffic patterns and service roads.

        Do not dig trenches in or around your camp.

        Fire pits are allowed - when you leave, replace plug and water it.

        Do not use chainsaws or cut live trees.

        All tents and displayed items must be historically accurate.*

 

During event hours

        Use only period-correct drinking and eating ware.*

        No smoking of non-period cigarettes, cigars, pipes, etc. in public view.*

        Keep ALL modern (non-period) conveniences out of sight - including enamelware.*

        Remain in full period dress (including shoes, coats, eyewear etc.) - let us know if medical problems impact this and we will try to work with you.*

 

At all times

        No fighting or other disturbances.

        The City of Albert Lea prohibits the consumption of alcoholic beverages in the city park.

        Never carry a loaded firearm in camp or shoot in authorized areas or at unauthorized times.  No inline, composite-stocked or stainless steel muzzleloaders allowed.

        Keep your fire under control and do not leave it unattended.

        Keep pets under control and on a leash at all times.

        No gas, electric or battery-powered lanterns.

 

Quiet hours

In respect for those who must work, educate and entertain the public during this event, the following quiet hours will be enforced.

        Wednesday - Friday       10:30 p.m. to 6:00 a.m.

        Saturday-Sunday            Midnight to 6:00 a.m.

 

When you leave

        Pick up all garbage around your site.

        Replace plug in fire pit and water it.

        Return all unused firewood to where you picked it up.

 

PENALTIES

All rules will be strictly enforced.  Non-compliance may bring immediate removal from the event.  Anyone blatantly disobeying the rules will not be invited back to the event.

*It will be your responsibility to provide proper historic documentation for any questionable items in your camp or on your person.

 

Traders Rules

General

All traders must maintain themselves in a courteous and professional way.  Those who do not, or who show blatant disregard for the rules of the camp, may be asked to leave the event immediately and not be invited back.

 

         No tailgate sales; no basket sales; all traders will pay a fee.

         All items offered for sale must be pre-1865 era.

         All tentage, signage, displays racks, shelving, etc. must be pre-1865 style.

         Credit card signs must be of pre-1865 style and material.

         No sticky tags or string tags.  Use canvas or leather scraps.

         Customers must be 18 years or older to purchase or trade for knives, tomahawks, blades, firearms, clay pipes, tobacco or other smoking-related items.

         Tapes & CDs are allowed, but you must keep them covered with a sign saying you have the items available.  The sign must by pre-1865 style.

         No vehicles, trailers or modern conveyances can be hidden inside tents or lodges.

         Health laws prohibit the sale of some food items that are not packaged.  This is admissible.  If you use plastic or plastic packaging, contact us and we will address this on an individual basis.

         No screw lid jars or bottles, unless they are covered in fabric.

 

Specific Items

         No stainless steel items such as knife blades or cooking pans.

         No enamelware, aluminum ware, cast ceramics, sheepskin can covers or the like.

         No laminated knife handles (due to shortage of ivory, micarta is okay).

         No boot knives or Pakistan knives of the fantasy nature.

         No fantasy jewelry or pewter.  No dragons or wizards.

         No inline ignition system firearms or those with composite material or stainless barrels.

         No baha pullovers with hoods or pockets.

         No laminated/rubber soled moccasins, cowboy boots (round-toed Wellingtons okay in black only)

         No arts or crafts animals.  They must be from the North American continent.

         No fuzzy animals or dyed rabbits feet.  Natural color okay.  No key chains.

         No fake fur hats or bags allowed.

         No zippers, snaps or Velcro on clothing.

         No buckskin or cloth halter-tops or dance hall dresses to be sold or displayed.

         No cowboy hats

         No Chinese ring neck feathers (these are late 1800s)

         No mandelas or steel-ringed dream catchers.

         All flags sold or flown must be period correct.

         No noisemakers such as flutes, whistles, rotating hand drums, tin whistles, popguns or the like.  Traditional Native American ceremonial flutes are fine.

         No turquoise set in silver, including rings, pendants, bracelets, etc.  Turquoise nuggets stung with silver acceptable.  Hook and ring clasp only allowed.

         No t-shirts or non-period glasses or sunglasses.

 

Additional Education Days rules

No wooden or other toys such as pistols, rifles, swords, tomahawks, bows/arrows, whips or slingshots may be displayed or sold.  If it looks like a weapon, put it away.

 

Our Trade Committee has set these rules with input from traders, campers and interpreters.  Trade Committee will address any questions you may have regarding trade items and are the final say on any trade rules.  Trade Committee members are Pierre (Bluefrog) Uebe, Glen (Yellowlegs) Swanson and Bill (Two Ravens) Holcomb.

 

Click here for a printable version of the application 

FOR OFFICE USE ONLY

 

Amount paid_________________Check #_______________Date__________Site_________

 

2004 Registration Form

 

Print Name Legibly__________________________________________________________

 

Mailing Address___________________________________City______________________

                  

State____Zip___________Day Phone_________________Eve. Phone________________

 

E-mail________________________Website__________________

 

License plate numbers of all vehicles coming to event:___________________________

 

Names of family or guests participating________________________________________

 

__________________________________________________________________________

 

ARRIVAL TIME & DATE_______________________________________________________

(No set-up during event hours or after 10 p.m. or before 6:30 a.m.)

ALL SITES ARE ABOUT 30í x 30í PLEASE PLAN ACCORDINGLY.

FEES: Pre-registered before July 1

(     ) Family Camp                     $35.00 + $5.00/person over 4 people

(     ) Blanket Trader                   $55.00 + $5.00/person over 4 people              

(     ) Merchant Trader                $65.00 + $5.00/person over 4 people              

Registered July 2-Sept. 15        

 (     ) Family Camp                    $35.00 + $5.00/person over 4 people              

(     ) Blanket Trader                   $75.00 + $5.00/person over 4 people              

(     ) Merchant Trader                $90.00 + $5.00/person over 4 people

Registered after Sept. 15

(     ) Family Camp                     $40.00 + $5.00/person over 4 people

(     ) Blanket Trader                   $80.00 + $5.00/person over 4 people

(     ) Merchant Trader                $100.00 + $5.00/person over 4 people

 

Food vendors must apply separately by calling 1-800-658-2526

Type of tent (  ) Marquee/wall  (  ) Tipi  (  ) One pole  (  ) wedge  (  ) canoe camp                                         

                   (  ) other - please explain on back of form

 

Each adult or family unit must complete a form.  This form may be copied. If you are staying in another personís camp or want to camp next to a specific person, please make a note on this form.  MAKE CHECKS PAYABLE TO BIG ISLAND RENDEZVOUS.  Call 1-800-658-2526 or e-mail at: [email protected]

 

ALL APPLICATIONS MUST BE SIGNED IN ORDER TO BE PROCESSED

I have read the rules and agree to abide by them.  I agree that Big Island Rendezvous & Festival, Inc. is not liable for loss, damage or injury to myself, family, guests, property or anyone else under my care before, after or during the course of the event.  I will hold harmless, Big Island Rendezvous & Festival, Inc., and any of its representatives, volunteers, staff or otherwise, for losses resulting from acts or omissions or those of my minor children or guestís children.  I also agree that any images or recordings of family, guests, property or myself may be used to market and promote Big Island Rendezvous & Festival, Inc. at no cost.

 

Print Name Legibly___________________________________________________________________________________

 

Signature___________________________________________________________________________________________

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